Exhibitor Info

NHIMA would like to extend an invitation to you to actively participate at the meeting by exhibiting your product or service.  In the event you are not able to join us as an exhibitor, we invite you to sponsor a social or educational event during the meeting as another means of showing your support for the Health Information Management  Professionals.  

We are excited about our NHIMA 2020 Health Data and Information Conference and look forward to an educational and dynamic event for both our members and exhibitors. An important part of the meeting is the exhibit time we schedule for our members. The exhibits are structured to provide maximum traffic flow and opportunity for contacts with the attending members.

Building on the success from previous meetings, exhibits will be held on the day with highest meeting attendance to increase your exposure to attendees.  In addition, all registered vendors are invited to attend the banquet on Wednesday, April 29th from 5 – 6 pm and network with the attendees during this time, and are also welcome to stay for our keynote speaker from 6 – 8 p.m.


Expected Attendance

100-150

Dress

Business Casual

Expected Audience

HIM professionals representing HIM management, coding, transcription, and Privacy and Security Officers, professionals in all health care settings such as: hospitals, consulting firms, ambulatory care centers, extended care facilities; hospices, clinics, insurance companies, HMO’s, government agencies and physician offices will be attending this meeting.

Exhibitor Time

The Exhibit Hall will be open on Thursday, April 30th 8:00 AM to 5:00 PM

Attendee breaks and dedicated exhibit hall time will be held in the Exhibit Hall for all attendees during the following time frames:

Thursday, April 30, 2020: 10-10:30 AM, 12-12:45 PM and 2:45 – 3 PM

Dedicated Exhibit Management

We recognize how important open communication and vendor relationships are for a successful meeting. There will be dedicated management to oversee all exhibit arrangements and will provide the utmost attention to detail, addressing any concerns to ensure a successful meeting experience.

Exhibit and Member Activity

The members and exhibitors will have an opportunity to participate in an activity that will give the members the opportunity to learn about your product and services your company provides.

Meeting Attendance and CEs

Your exhibitor badge entitles you to sit in on any of the educational sessions at no additional charge.

Attendee Roster

Exhibitors will receive a listing of pre-registrant mailing information to assist with pre-show marketing.

Terms

Full payment must accompany all completed and signed registrations. No exhibitor may setup unless payment is received.

Meeting Schedule 

Wednesday, April 29, 2020
After 5:00 PMExhibit Hall Setup
Thursday, April 30, 2020
8:00 - 10:00 AMEducation Sessions
10:00 - 10:30 AMBreak with Exhibitors
10:30 - 12:30 PMEducation Sessions
12:30 - 1:15 PMMember Luncheon
1:15 - 2:15 PMEducation Sessions
2:15 - 2:45 PMBreak with Exhibitors
2:45 - 5:30Education Sessions
2:45 - 5:30Breakdown

Sponsorship

Booth – $500

 

All booths are 8 foot draped tables with two chairs and wastebasket. One outlet for electricity is included in the booth fee.

Exhibit set up will begin Wednesday, April 29, 2020 at 5:00 p.m. You are free to tear down and leave following the afternoon break on Thursday.

Donation

 

Scholarships

 

Vendor will be recognized at the meeting as the sponsor for any of the above.

NHIMA reserves the right to reallocate funds as deemed appropriate.


Cancellation

Registration fee is nonrefundable.

Please contact us if you have any questions.

Registration

Online registration has closed.